Documentation & Help

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Your LMS website theme

Your Xen.Ed tenancy comes with its own LMS website and a theme, which can be tailored to fit your brand, providing a consistent learning experience to your learners between all your customer facing touch-points.

Theme options

There are common elements all pages of your LMS site, which we customise on your behalf: 

  1. Your logo

  2. Your corporate colours

  3. Your fonts

  4. Background images change

  5. Your custom copy over the heading banner

  6. Social icons/links in a footer

  7. Browser “favicon”

  8. Branded digital certificates

Available pages

Your LMS site comes with several pages out of the box, either public (all visitors to your LMS site) or private, which can be tailored to your branding.

Public pages

These pages are visible to all visitors by default.

  1. LMS Home
    The LMS home page is your opportunity to present your activities or business model and showcase your courses.

  2. List of all courses (“Catalog”) OPTIONAL 
    The catalog shows all courses with search, filters, and sorting mode.
    It is mostly useful when you have many courses.

  3. Course overview  (“About”)
    This page can describe each of your courses in details. You have full control over the content presented there from your course authoring interface (“Studio”). A standard About Course page would feature an overview, any pre-requisites, information about the instructor(s), course mode, certification type …

  4. Sign-up  (“Registration“) OPTIONAL
    The registration page allows learners to create their own account in the LMS. We can customise the fields that are requested at this step.
    This step is optional and you may elect instead to invite your learners to the platform via bulk upload and manage their registration via other means, or request a custom development with another system’s API.

  5. Enrolment  (“Payment”) OPTIONAL
    The Payment page allows you to sell your courses for a fee. This page is connected to our default Payment Gateways, but can be customised to fit your preferred payment method (please contact us for a quote).

  6. Login 
    The login page allows a learner with a valid account to connect to the LMS.

  7. Password reset 
    This pop-up allows a visitor to enter their email address and request a password change.

Private pages

These pages can only be accessed by learners with a valid account.

  1. My Courses  (“Dashboard”)
    This page lists all the specific courses the logged-in learner is allowed to access.

  2. Profile & account 
    This page allows a logged-in learner to update their profile details (education, country, local time zone, age …) as well as managing their privacy preferences.

Courses pages

These private pages can only be accessed by learners enrolled into a course.

  1. Course Start  (“Outline”)
    The page outlines the entire available content of each course from the top.
    This list is subject to any release date or content groups restrictions you may have specified at the content-level.

  2. Course content 
    This is a single page within the full course, showcasing blocks of content (text, html, video, H5P, pdf, …). A course can be made of any number of single pages, grouped in sections and sub-sections.

  3. Learner Progress tab
    Within each course, this tab allows learners to view their progress for each section of the course and where they fall to date against the grading scheme you elected to use.

  4. Discussion tab OPTIONAL
    If activated for a course, this tab allows learners to access the discussion forums.

  5. Wiki tab OPTIONAL
    If activated for a course, this tab allows learners to view articles that are associated to their learning experience. You can create and manage the articles for each course when logged as a Staff member. Please note that the wiki uses the standard Markdown syntax.

  6. Custom tabs OPTIONAL
    You can request additional content to be displayed inside their own tab. This type of content is usually static in nature and best suited to adding relevant information for the course, such as how support is provided or reminding learners of important steps or dates.
    Please contact us for a quote based on your requirements.


Your LMS site also sends email notifications to learners on your behalf, for specific events:

  • New account activation

  • New enrolment

  • Password reset

  • Announcement & updates

Depending on your LMS plan, you may request different content and customisation  of their HTML variant. Here is an example of a custom Welcome email:


Your certificates can be provided as images or PDF. A template is saved as part of your organisation, but it can also be overridden at the course-level when you need.

We will update your certificates at no additional cost, as part of the on-going support agreement. Simply raise a new request via the service desk.

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