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The typical flow of course creation is as follows:
Understanding staff roles
Xen is a powerful platform, and it helps to know who can do what.
There are several types of staff or administrative roles in Xen.
- Organisation Staff
- Has access to the Xen Admin Panel.
- Can modify parts of the marketing or LMS website (based on your plan).
- May create courses
- Can add Course Admins and Course Staff (to their own courses)
- Numbers limited according to Starter or Pro subscription tier
- Will still need to be granted access at individual course level to view/edit courses they did not create.
- If you would like to create a new Site-Wide Admin user for your organisation, you must contact the Xen.Ed Customer Success Team.
- Course Admin (can also be referred to as Designer)
- Has full control over an individual course
- Can add other staff and admins
- Has access to all parts of the instructor dashboard
- Can do everything that Course Staff can do.
- Course Staff (Not to be confused with Organisation Staff)
- Can edit the course
- Has slightly less access to the instructor dashboard (specifically, no access to role management)
- Instructors (also referred to as Teachers)
- Can edit the course
- Has slightly less access to the instructor dashboard (specifically, no access to role management)
How to use these roles?
The typical flow of course creation is as follows:
- Admin configures the LMS and optionally themes the site.
- Admin creates the course in Studio.
- Admin grants another staff member Course Designer rights on their course.
- Course Designer manages their course, inviting other staff members to become Course Staff.
- Course Staff work alongside the Course Designer to create their course.
These roles aren't mutually exclusive - a Course Designer may be an Admin, and a Course Designer may be responsible for many of the same responsibilities as a Staff user.
How you use these roles is ultimately up to you - but the buttons they have access to are limited according to these three roles.
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